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WTHC Policies

Code of Conduct Policy

It is the policy of the WTHC (Wilmette Tribe Hockey Club) that all players, coaches, game officials, team officials, administrators, spectators and parents maintain a sportsmanlike, courteous and respectful manner before, during and after all WTHC sanctioned games.

The WTHC supports the goals established by AAU and CUHL that govern the behavior of players, coaches, officials and parents. The WTHC will cooperate with these organizations in the implementation of these policies and any penalties that may be assessed (including the suspension of players, coaches and parents).

In addition to support of the policies of the leagues in which the WTHC participates, the WTHC will enforce this Code of Conduct Policy. Inappropriate behavior may result in disciplinary action up to and including suspension or removal from the team in the case of a player, termination in the case of a coach and prohibition from attendance at WTHC games in the case of a parent or spectator.

The WTHC, together with all the players, parents and coaches who participate in its programs, will undertake the responsibility to ensure that the behavior of all those who participate in WTHC activities conform to this Code of Conduct Policy.

Zero Tolerance Policy

In an effort to make ice hockey a more desirable and rewarding experience for all participants, WTHC has a very simply definition of Zero Tolerance: Any lack of Respect or Unsportsmanlike conduct will not be tolerated and will be a violation of of the WTHC Zero Tolerance Policy. Unsportsmanlike conduct can include a number of actions, some of which are swearing, yelling at officials, taunting and fighting. The Zero Tolerance Policy applies to players, coaches, team officials, parents and spectators equally on, off the ice, or on social/ virtual media channels.

Players/Coaches/Parents and Spectators must be aware that his/her conduct is not only a reflection on himself/herself but also on their team and the WTHC more broadly. Individuals will be held to the Zero Tolerance Policy at any time they are attending any type of WTHC/team event or gathering. Guidelines regarding this policy are as follows:

For Players:

  • Be respectful and courteous to coaches, teammates, officials, fans and other teams.
  • Be respectful of the property of others.
  • Do not argue with coaches or referees.
  • Do not use abusive or vulgar language.
  • Do not taunt players, coaches or officials, or display other behavior that could be considered bullying.
  • Do not use video equipment in the locker rooms of any rink at any time. This includes cameras, video cameras, cell phones or any other media collecting device.
  • Never deliberately try to injure another player.
  • Do not fight or incite others to do so.

Disciplinary Action

  • At the team level, the Team Head Coach is responsible for deciding and delivering discipline measures to individual players or the team.
  • The head coach will report all incidents to the Director of Coaching.
  • The coach will communicate with parents early and often when behavioral issues arise.
  • The coach will ask parents to respect and follow the 24-hour rule when their son/daughter is involved in a conduct related issue.
  • With respect to disciplinary action, the Team Head Coach must contact and consult with the Director of Coaching, who will in turn advise the Travel/House Director, WTHC President and Executive Board on the recommended action. With respect to suspensions and first and second strikes, the WTHC board must be in agreement with the decision before it is given.
  • If a multi-game suspension or strike are given, and parents disagree with the decision, they have the opportunity to request a hearing with the WTHC Executive Board.
  • Upon the third strike and potential player expulsion, the coach and coaching director shall provide a summary resolve of offenses and recommendation to the WTHC Executive board who will then review the report and provide a decision.

For Coaches (including Parent Coaches):

  • Coaches will focus on providing an environment that encourages teamwork and fairness.
  • Coaches will be responsible for watching out for player safety as well as maintaining discipline on the team. This includes time on the ice as well as off the ice.
  • The coach will communicate with parents early and often when behavioral issues arise.
  • Coaches will provide a healthy balance of praise to criticism in providing feedback to the team and players.
  • Coaches will conduct themselves in a professional manner at all times when representing the WHA.
  • Coaches will treat all players fairly.
  • Coaches will not physically or verbally abuse any of his players, refs or spectators.

Disciplinary Action

  • The Director of Coaching will investigate all reported or observed violations committed by Coaches. The Director of Coaching will communicate raised issues with the WTHC President and Travel/House Director.
  • The Director of Coaching will have the authority to discipline the coach involved, or with the concurrence of the WTHC Executive Board, to terminate the coach if deemed necessary.

For Parents and Spectators:

  • Enthusiastic support of your team or favorite player is an expected and welcome part of our games.
  • Be supportive of all team players and coaches both on and off the ice.
  • Do not use obscene or vulgar language to anyone at any time at the rink before, during or after a game.  
  • Do not taunt players, coaches, officials or other spectators by means of baiting, ridiculing, threat of physical violence or actual physical violence.
  • Do not throw any object in the spectators viewing area, player's bench, and penalty box or on the ice surface directed in any manner as to create a safety hazard.
  • Parents will observe the 24-hour rule, and wait 24-hours before contacting team or WTHC officials when an issue arises around their son/daughter or themselves.
  • Parents or family members who volunteer for a duty at the scorer’s table are considered game officials and must conduct themselves in a businesslike, sportsmanlike, impartial and constructive manner at all times.
  • Parents are responsible for the behavior of their guests.
  • Only game officials and coaching staff are allowed to be on the bench or around the scorer’s table or penalty boxes during gameplay. Parents must remain behind the glass area of the rink at all times. Only spectators above the age of 14 are permitted to be around the scorer’s table or penalty boxes.

The enjoyment by all those playing and attending a WTHC hockey game is one of the expressed goals of our organization. Enthusiastic support of your team or favorite player is an expected and welcome part of our games. However, this enthusiasm cannot be allowed to become counter productive. On-ice officials of the leagues in which the WTHC participates have been instructed to stop any game when parents/spectators are displaying, in that official’s opinion, inappropriate and disruptive behavior that interferes with other spectators or the conduct of the game. The on-ice officials will identify violators to the coaches for the purpose of removing parents/spectators from the spectators viewing and game area. Once removed, play will resume. Lost time will not be replaced. In addition to the on-ice officials, inappropriate behavior observed by WTHC officials or rink management may also result in disciplinary action up to and including removal from the viewing area or rink. Violators may be subject to further disciplinary action by the WTHC Board. 

Any parent/spectator who must be removed from the rink will be automatically suspended from WTHC games for a minimum period of two weeks from the date of the removal subject to review and further action by the WTHC Board. Any parent/spectator who must be removed from the rink a second time will be automatically suspended from attending any further WTHC games until formal action by the WTHC Board, which will establish final sanctions. Failure to comply with the above sanctions will result in the parent/spectator's team player not being allowed to participate while that parent/spectator is in the building.

Officials:

Game officials are to conduct themselves in a businesslike, sportsmanlike, impartial and constructive manner at all times. The actions of on-ice and off-ice officials must be above reproach. The WTHC believes that game officials are ambassadors of the game and must always conduct themselves with this responsibility in mind. The WTHC will take action to assure that any official, who in the opinion of the WTHC does not comply with these standards, will not be scheduled for future WTHC games.

In all discipinary action cases (for players, coaches or parents/spectators, decisions by the WTHC executive board are final. 

Refund Policy

For Travel Programs

The conditioning fee will not be refunded once conditioning has started. 

The full season fee will be refunded in the event that a player is not selected for a Travel Team.

If a player does not want to be considered for a specific team, you must complete this form prior to the start of tryouts.  You will receive a confirmation email once accepted.

Once a player name has been posted (announced either in email, print or posted on the website) to a travel team, no refunds of the travel season fee will be permitted.

All refunds will be made less a 5% transaction fee. 

For House Programs (Devo, Jr, Sr, House Plus)

The full season fee can be refunded up until the beginning of the House season. Once the season starts, no refunds will be permitted.

Locker Room Policy

WTHC, in conjunction with WHA, has a locker room policy as a means to help protect its participants from physical abuse, sexual abuse and other types of misconduct, including emotional abuse, bullying, threats, harassment and hazing. To help prevent abuse or misconduct from occurring in our locker rooms, WTHC has adopted the following locker room policy. This policy is designed to maintain personal privacy as well as to reduce the risk of misconduct in locker rooms. When WTHC teams visit another arena, all participants associated with the WTHC will follow the Locker Room Policies of that arena as well as all WTHC policies listed below.

  • All Rink facilities are to be treated with respect, care and pride.  
  • Players are responsible for use and cleanliness in the locker rooms and any adjoining bathroom and shower areas.  
  • No food is allowed in the locker rooms.
  • Be respectful and courteous to teammates, coaches, rink employees and volunteers
  • Be respectful of the property of others.
  • Players are not allowed to enter a locker room that has been assigned to another team.
  • Players are to occupy the locker room only for the amount of time it requires them to dress and undress, or as dictated by the coach.  
  • Players are discouraged from bringing valuables and extra belongings into the locker rooms.  
  • Cell phones, mobile devices, cameras and other recording devices, are not permitted to be used in the locker rooms.
  • If phones or other mobile devices must be used, they should be taken outside of the locker room.

Witnesses to any violations are required to report the incident(s) to a WTHC Coach, Team Manager or Board Member. Participants, employees or volunteers of the WTHC will be subject to disciplinary action for violation of these locker room policies or for engaging in any misconduct or abuse or that violates the USA Hockey SafeSport Policies. 

Concussion Policy

As the Wilmette Tribe Hockey Club is a AAU organization, we follow the AAU concussion policy.  It states:

Where coaches/ officials / parent believe there is reasonable cause that a concussion may have occurred, such participant shall not be allowed to continue his/her participation in a WTHC event without a medical release to resume such participation.

The Wilmette Tribe also has an Injury and Concussion consultant that you can contact if you have questions about your player. View the Contact page for the Dr's phone number. 

Multi-Player Discount

We recognize having multiple players in one household can get expensive fast.  We have teamed up with our sister organization to provide the following discount.

If a single household has 3 players in a Fall Travel league within the Wilmette Tribe Hockey Club or between the Tribe and the Wilmette Hockey Association, a 50% discount will be applied to the least expensive full season registration fee. The discount does not apply to Conditioning/Try out fees or expense funds. The discount will be credited after teams are formed in Sept-Oct timeframe.

Payment Plan Terms

The Wilmette Tribe Hockey Club offers a Payment Plan for the Fall Travel league. Payment plan details are provided in the Fall Travel registration process.

A few terms of the plan:

  • Conditioning and Tryout Fees (if applicable) must be paid before the player can take the ice for conditioning or tryouts.
  • All payments must be received according to the agreed upon schedule or your player will not be permitted to practice or play in a game until all outstanding fees are paid.
  • If for some reason your player does not complete the full season (withdrawl, injury, moving away, etc) you are still responsible for the remaining balance of your payment plan.

Conflict Policy: Forgiveness and Expectations

We believe your religious faith, your immediate family and your school requirements will always come before hockey.

Players are expected to keep up with school work requirements and therefore should make local, personal sacrifices (i.e. eliminate video games, TV, wasted time) before sacrificing hockey and negatively affecting the hockey development.

We believe participation in other sports positively contributes to the long term athletic development - resulting in a better hockey player and happier person. Therefore, athletes competing in other Fall/Spring sports activities such as soccer, basketball and baseball should follow these guidelines:

Travel Leagues: If your player needs to miss a game or practice, please let the team manager and coach know. Hockey games should take priority over other sport practices.  During winter season (Nov - Feb, aka Hockey Season) Tribe hockey is a higher priority than other sports. You are expected to provide full commitment to your hockey team. At the coach’s discretion,  absence could result in benching or siting out of games.

House Leagues: There is no need to inform the coaches if there is a conflict.